Patron Conduct

If a patron is creating a disturbance (i.e. talking loudly, making excessive noise, using abusive or threatening language), interfering with another person's ability to use the facilities in appropriate and approved manners, causing problems in the library or on library property, the library staff has the authority or right to tell the patron to leave the library and its grounds. If that patron refuses to comply and continues to cause problems, the police will then be contacted to eject the patron from the library and its grounds. Unruly patrons/visitors may have library privileges suspended temporarily at the librarian's discretion.

By Illinois State law: the library is a non-smoking (this includes e-cigarettes in all forms) campus and concealed carry is not permitted.

No food or drink allowed without prior approval.

Unattended Children

Parents are responsible for the behavior of their children while the children are in the library or on library property. The Carlinville Public Library staff is committed to help children with activities related to the library. However, library staff cannot, nor is it their responsibility, to serve as babysitters, teachers, or disciplinarians. Violations of this policy are grounds for suspension of library privileges. Whenever possible, the library will notify parents of incidents involving an unattended child.

Children under the age of 10 must be accompanied and directly supervised at all times by a parent or other responsible caregiver. When the safety of an unattended child is in doubt, or the parent cannot be located, or if the library is closing, library staff are authorized to call the police and stay with the child until the police arrive.

From time to time the library provides programs which are designed and suitable for attendance by children without parental supervision. Such program announcements will so indicate and if no indication is included the supervision is required. When so indicated, if the parent or caregiver intends to be absent, they must leave word as to their whereabouts and a phone number where they or a responsible adult can be contacted.

Meeting Room Policy

The Carlinville Public Library has a meeting room with seating for forty in an auditorium style arrangement. The meeting room may be made available for use by members of the public. Organizations not affiliated with the Carlinville Public Library may use the meeting room only when all the following conditions are met:

  • The room should be reserved in advance by calling or visiting the library for confirmation of available date and time. Dates cannot be scheduled more than a year in advance.
  • Cancellations should be made promptly, or a fee may be charged to the group.
  • The meeting room is not available at times when the main library is closed to the public.
  • The organization using these facilities must comply with the Americans with Disabilities Act and is responsible for providing qualified interpreters or auxiliary aids upon request. (IMPACT CIL, 2735 E. Broadway, Alton, IL 62002, telephone 618-474-5314).
  • The organization agrees to indemnify and hold the Library harmless from any and all claims, suits, damages, costs, losses and expenses in any manner resulting from or arising out of the organization's use of the room. The Library reserves the right to require a certificate of insurance.
  • Nothing may be attached to the walls or ceiling.
  • The telephone in the meeting room is not for the use of attendees, it is for library business only.
  • No smoking or alcoholic beverages are allowed in the meeting room.
  • No group may store equipment or materials in the library without the librarian's permission. The Library is not responsible for loss or damage to any equipment or materials owned or rented by a group in the meeting room.
  • At the end of every meeting, the group is responsible for placing the room in the condition existing before the meeting began.
  • An adult must supervise children who do not stay in the meeting room. The children should leave the books they take from the shelves on a table-not on the floor or randomly on a shelf. The children should put away the toys when they are finished with them.
  • The Library Board neither approves or disapproves of the contents of programs or points of view of groups using the meeting room.
  • The Library Board reserves the right to refuse meeting room rental at its discretion.

Any deviation from this policy could result in the responsible group being denied further use of the room.

This policy may be changed by the Library Board at any time (Updated 8/6/2016).

These is a fee of $5 per meeting for accredited not-for profit groups; $25 for patrons using it for non-business purposes; $75 for for-profit businesses. An additional $10 will be charged for use of the kitchen.

Contact Us to Book Meeting Room

Freedom of Information Act

A brief description of our public body is as follows:

  • Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
  • Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations. Tax levies are:
    • Corporate purposes (for general operating expenditures)
    • IMRF (provides for employee's retirement and related expenses)
    • Social Security (provides for employee's FICA costs and related expenses)
    • Audit (for annual audit and related expenses)
    • Maintenance (for maintaining the building)
    • Tort Liability (for insurance premiums, risk management, attorney's fees and related expenses, unemployment and worker's compensation insurance)
  • The office is located at this address:
    • 510 North Broad Street, Carlinville, IL 62626
  • We have the following number of persons employed:
    • Full time 3
    • Part time 5
  • Budget for 2021-2022:
    • $208,000
  • The following organization exercises control over our policies and procedures:
    • The Carlinville Public Library Board of Trustees, which meets monthly on the first Monday of each month, 4:30 p.m., at the Library (unless otherwise noted).
    • Its members are: Kris Rosentreter, President; Polly Eldred, Vice President; Jenna Rosentreter, Treasurer; Dana Yowell, Secretary; Margaret Fehr, Rosemary Clark, Tom Emery, Diane Aikin, and Elizabeth Burdell,Trustees.
  • We are required to report and be answerable for our operations to the Illinois State Library, Springfield, Illinois.
  • Its members are: State Librarian, Alexi Giannoulias (Secretary of State); Acting Deputy Director of Illinois State Library, Greg McCormick; and various other staff.

You may request the information and the records available to the public in the following manner:

  • Use a request form or submit your own written request. 
  • Your request should be directed to the following individual: Carla Brockmeier, FOIA officer, located in Carlinville City Hall-550 N. Broad St.
  • You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
  • To reimburse us our costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
    • There is no charge for the first 50 pages of black and white text, either letter or legal size. There is a $.15 per page charge for copied records in excess of 50 pages. The actual copying cost of color copies and other sized copies will be charged. $1.00 per page for certification records.
  • The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
  • Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
  • If the records are kept in electronic format, you may request a specific format in which they are kept
  • The place and times where the records will be available are as follows:
    • 9:00 a.m. to 5:00 p.m. Monday through Friday
    • Carlinville Public Library, Administrative Offices

Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:

  • Monthly Financial Statements
  • Annual Receipts and Disbursements Reports
  • Budget and Appropriation Ordinances
  • Levy Ordinances
  • Operation Budgets
  • Annual Audits
  • Minutes of the Board of Library Trustees
  • Library Policies, including Materials Selection
  • Annual Reports to the Illinois State Library

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JOB DESCRIPTIONS

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Job Description:  Circulation Staff

Hours:

Circulation staff works a flexible schedule of up to and including 999 hours per calendar year.  This includes paid vacation and sick hours.  The library is open the following hours: 

  • Monday through Thursday 9:00-7:00
  • Friday 9:00-5:00
  • Saturday 9:00-1:00

All circulation staff are required to work some evening, weekend hours, and to be available to work a scheduled day of the week.

Duties Include:

  • Greet patrons
  • Perform the full range of circulation desk procedures (checking materials in and out, placing interlibrary loan and local requests, reader’s advisory, issuing/renewing patron cards, accepting fines, etc.) using an automated circulation system
  • Responsible for opening and closing the library following established procedures
  • Monitor library security, safety, and health conditions and enforce library rules
  • Become familiar with the library and its materials
  • Answer reference questions (general, library related, genealogy, etc.)
  • Assure accurate library shelving by shelf-reading (and re-shelving) materials as needed
  • Perform routine collection maintenance including weeding
  • Be familiar with the operation of the office and all public access machines in the building including the computers
  • Answer telephone and file materials
  • Supervise patron computer users
  • Contact patrons who have materials on hold
  • Contact overdue patrons by telephone and/or letter
  • Send faxes and scans
  • Make copies
  • Laminate materials
  • Help patrons with basic computer skill questions
  • Deal with difficult patrons in a calm and non-confrontational manner
  • Protect patron privacy rights
  • Perform related work as assigned

Special Working Conditions:

Physical abilities:

  • Ability to lift small loads (less than 45 pounds) and to push book cart (less than 400 pounds)
  • Ability to reach upper and lower shelves
  • Ability to stand for long periods of time
  • May require sitting on and getting up from the floor
  • Must have the visual skills to see both up close in detail and at a distance
  • Must have auditory skills to effectively listen and communicate with patrons and other staff
  • Ability and desire to work with people of all ages on a daily basis
  • Ability to alphabetize and use Dewey Decimal System quickly and efficiently
  • Basic computer knowledge and good typing skills
  • Good knowledge and use of the English language
  • Good verbal and non-verbal communication skills

Minimum Requirements

Staff members must reside within the Carlinville Community Unit School District #1 boundary.  New employees have 90 days from time of employment to move within the School District boundary.  If a staff member moves out of the district while employed at the library, employment will be terminated.

Starting at $15/hour

 

Job Description:  Library Director

Hours: 

The library director works a flexible schedule of 40 hours per week.  Normal working hours are Monday through Friday from 9:00-5:00.  These hours may be altered as needed to accommodate the schedule and meetings.

Duties Include:

  • Oversee day to day operation of the Library
  • Develop and recommend policies and procedures for board approval, then implement them
  • Keep Library Board apprised of events happening in the Library
  • Prepare all annual federal, state, and local reports and publications as required by law, to be approved by the Board when necessary
  • Prepare regular reports stating the Library’s current progress and future needs
  • Recommend employment of personnel and supervise their work
  • Attend all Board meetings
  • Any other task as assigned by the Library Board
  • Process all Library correspondence and respond accordingly
  • Seek funding for Library programs, including grants
  • Create daily, weekly, or monthly reports as needed to keep the Library running smoothly
  • Coordinate training of staff (continuing education programs and staff meetings)
  • Evaluate all staff under direct supervision on a periodic basis
  • Prepare the work schedule
  • Approve staff sick days and vacation days: adjust the schedule as needed
  • Oversee the selection and ordering of books and other materials under the guidelines of the Materials Selection Policy
  • Discard unnecessary materials from the Library collection under the guidelines of the Materials Selection Policy and dispose of them
  • Help prepare items for circulation
  • Be familiar with the operation of the office and all public access machines in the building including the computers
  • Maintain public relations and act as a liaison with community
  • Make use of the services and consultants of the Illinois State Library and Illinois Heartland Library System
  • Attend professional workshops and meetings

Special Working Conditions:

Physical abilities:

  • Basic computer knowledge and good typing skills
  • Good knowledge and use of the English language
  • Must have the visual skills to see both up close in detail and at a distance
  • Must have auditory skills to effectively listen and communicate with patrons and staff
  • Clear speech
  • Ability to lift and carry small loads (less than 45 pounds and to push book cart (less than 400 pounds)
  • Ability to reach upper and lower shelves
  • May require sitting on and getting up from the floor

Minimum requirements:

Bachelor’s degree

Staff members must reside within the Carlinville Community Unit School District #1 boundary.  New employees have 90 days from time of employment to move within the School District boundary.  If a staff member moves out of the district while employed at the library, employment will be terminated.

 

 

Freedom of Information Request

Freedom of Information Request
Just making sure you are human and not a robot.